We are seeking a proactive and accountable Project Assistant who is committed to supporting our Project Managers and Branch Manager by delivering reliable, high-quality solutions that meet project and office needs.You are an expert in your field take pride in your work and build trust by following through on your commitments to your clients, partners, and colleagues. In addition, you want to be part of a company culture that focuses on effectively growing your personal and professional talents. The Company We are a 100% employee-owned consulting engineering firm, but we are also more than that. Our diverse crew includes engineers, technologists, biologists, agrologists, planners, scientists, and more. We began in 1975 and work together in an environment that empowers us to think differently about real-world problems. We want to work with those who, like us, take pride in creating innovative solutions that push the boundaries of conventional practices. In addition, we seek opportunities for continuous improvement in our work and support those who have a passion for excellence. At KWL, we care about each other and strive to create a fun, open and engaging environment that leverages our individual strengths and encourages vibrant discussion. What You’ll Do Under direction of a Project Manager, take a lead role in coordination and completion of proposals Provide quality control in ensuring that KWL standards are adhered to by providing writing, proof-reading and formatting of reports and memos Prepare and exchange official correspondence related to project activities, including emails, reports and technical specifications Assist in the development and ongoing status of project management plans, including project budget tracking and reporting Prepare documentation for discussions, meetings, and briefing sessions, including agenda and minutes Arrange appointments, receive visitors, place, and screen telephone calls, respond to routine requests for information and make travel arrangements for project personnel Schedule and setup Teams meetings internally and externally Assist the project managers with Vision updates and reporting including contact databases, project initiations, quality management records including project deliverable tracking and project close-outs Maintain office and project record management systems for both paper and digital documents Assist Sector Leaders in planning and organizing Sector and Corporate work events Facilitate the review of client contracts for Project Managers, including arranging insurance certificates and business licences and other required documentation; correspondence with client and/or sub consultants and contractors, and arranging for signatures. Undertake other assignments that Project Managers may deem necessary Support the Branch Manager by tracking inventory and stocking office supplies, facilitating office maintenance, arranging for courier pick ups, ordering office lunches, providing orientation for new employees, planning social events, and supporting the office Health and Safety program. Perform other administrative, project support, and related duties as assigned. What You’ll Bring A positive and motivated personality! Office or Business Administration Diploma or related education Minimum 2-3 years of previous experience in a construction or engineering consulting industry is preferred. Highly proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), Adobe Creative Cloud (Acrobat Pro, InDesign) and web-based accounting software (Deltek Vision or similar) Possess strong written and oral communication skills Personable and professional in your work ethic and highly organized and detail-oriented Self-motivated and able to grasp new concepts quickly Ability to handle many tasks simultaneously, work with deadlines, and prioritize work for maximum efficiency Excellent interpersonal skills and collaborative mindset with the ability to work with team members in a multi-disciplinary environment A desire to learn new skills, find solutions, and seek continuous grow within your role What We Offer Competitive salary and a generous performance-based bonus An opportunity for share ownership upon meeting the eligibility criteria Excellent benefits, including extended health, dental, vision and health care spending account Employee and Family Assistance Program that offers 24/7 support for all employees and their family members via phone or online Group Savings Matching Plan (GRSP/TFSA) Annual Health & Wellness Allowance Opportunity to work remotely outside of Canada for a period of 30 calendar days per year Ability to create your own work schedule and flexibility for your workday Relocation support, if applicable and the ability to work from any of our 5 offices Career Coaching program and continuous support for professional development and growth An employee-centric culture that includes sport participation, various team memberships, and team building activities Direct guidance from experienced teammates and an opportunity to work with an award-winning team And more Wage Range $50,000-60,000 per year, wage dependent on years of experience KWL values diversity and equity within our teams and provides equality of treatment and opportunity to all employees and applicants. We are committed to encouraging applications regardless of age, race, colour, religion, ethnic origin, gender, sexual orientation, and marital status. Recruitment selection will be based on the applicant’s possession of experience, essential skills, knowledge, and capability required to perform the job. Only those selected will be contacted. We acknowledge that our head office is located on the unceded traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. We are grateful for the opportunity to work from this land.