Project Controls Analyst

At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, and ON the RUN.

We recognize that diversity gives us an edge and inclusion propels us forward. We're also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster. As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team.

Position Title: Project Controls Analyst

Team and Location: Parkland Refinery - Burnaby, BC

Salary: $121,200 / year

Position Summary:

As a member of the refinery's Project Management Office (PMO) Team, the Project Controls Analyst plays a critical role in the development and execution of the refinery sustaining capital projects. Key functions include:

• The refinery's portfolio of projects is executed predictably and efficiently, as shown through annual project lookbacks and benchmarking;
• The Capital and Expense plans and forecasts are frequently monitored and accurate throughout the year;
• The Capital Optimisation Stewardship Team (COST is the local portfolio Governance) has the information required to make appropriate portfolio management decisions, such as stopping, pacing or starting projects, and reassigning resources and capital allocations;
• Regular interface with internal and external project stakeholders as required, including: Project Managers, Construction Contractors, Finance, Fixed Assets, Procurement and the refinery Management Team.

The Refinery Project Management (RPM) process has been developed based on the fundamental principles and best practices presented by the Project Management Institute (PMI) and validated by Independent Projects Analysis (IPA). Specific responsibilities of the Project Controls Analyst span from individual projects to the full refinery portfolio of projects.

Key Responsibilities:

• Supporting the Projects team in applying a consistent Project Controls (PC) work process related to cost estimating, cost control, planning & scheduling, change management, risk & contingency management, performance measurement and project reporting.
• Maintaining and streamlining the PC work process used in Burnaby and training Project Managers (PMs) and Contractor Superintendents in the local project controls system and reporting expectations.
• Facilitating monthly Project Controls health check with PMs on projects >$1M, to ensure PC deliverables and expectations are managed.
• Reviewing all projects Approval for Expenditure (AFE) forms for completeness and to verify the assessment of various determinations such as budget allocations and capitalization rules.
• Ensuring the projected cash flow is accurate through year-end and identifies, and reviews variances. This role also manages and prepares year end accruals reports for forwarding to Financial Accounting.
• Together with the PMs, maintaining the technical projects database where most of the PC information is hosted.
• Supporting the monthly Capital Optimisation Stewardship Team (COST) meetings by preparing and presenting portfolio level summaries and forecasts to the refinery leadership team.
• Supporting the month end process for Capital and Expense reporting to Parkland Corp. and to the local refinery management.
• Supporting the quarterly Senior Leadership Team (SLT) reporting and associated communication.
• Monthly tracing of service order activity and status (flag for lack of activity over the last 90 days or date past expected completion date) to ensure accuracy of committed amounts and appropriate fund allocation.
• Assessing the performance of the project portfolio at least annually, including its competitiveness through benchmarking using the Construction Industry Institute (CII) or Independent Project Analysis Inc. (IPA) and by performing lookbacks on individual projects.
• Providing input into the development of the PC solution (Projects Highway) to include contractor performance metrics (i.e. initial estimate, changes, final cost, challenges) and using the information to drive accountability and improvement.
• Contribute to the design and evolution of the PMO's project management tools and to the establishment of the refinery PMO as the Centre of Excellence for Project Management. This includes facilitating multi-disciplinary sessions related to various PM practices.
• Contributing to a review and validation of Burnaby "All in one" labour rates annually.
• Conducting or coordinating Estimate Assurance (EA) reviews on cost estimates for capital projects >$1M Total Installed Cost (TIC).
• Establishing a standardised Progress and Performance measurement and Earned Value Management (EVM) process for the refinery's sustaining capital program.

Skills and Qualifications:

• 5+ years-experience as a Projects Controls Analysts within a manufacturing facility, construction contractor or an engineering firm. Experience in an analytical or technical role within a refinery will also be considered. Prior experience related to Refining, Petro-chemical, or Construction industry is preferred;
• Certification in Project Management, Technical Diploma (BCIT or equivalent), or Bachelor's degree in Business or Finance;
• Sound professional knowledge of Project Controls Best Practices, including the AACE International Recommended Practices;
• Advanced skill level in MS 365 Productivity Suite, including Excel, Power BI, PowerPoint, SharePoint and MS Teams. Knowledge of Primavera P6 scheduling software would be considered an asset in support of the PC Scheduler's role;
• JD Edwards knowledge is desirable;
• Affiliation with PC related associations such as PMI or AACE International would be considered an asset;
• Familiarity with Solomon data gathering requirements and analysis would be considered an asset;
• Familiarity with a Change Management Process would be considered an asset.

We Offer:

• Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance.
• A share in our success through the Employee Share Purchase Plan and 100% company matching.
• A flexible group benefit plan that offers health and dental coverage choices to meet the needs of each unique employee. Inclusive of life and disability insurances, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program.
• Participation in Parkland Pledge, an employee-driven charitable giving program.
• An employee referral program - earn up to $2000 for your referral.
• In-house learning and development opportunities, leadership training, international opportunities.
• Discount Programs and Educational Scholarship Programs for family members.
• A safety focused work environment and ongoing safety training.

Please Note:

• Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor an employment Visa.
• Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities.
• Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.
• Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.

This position will close when a successful candidate is found or on May 6, 2024