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Project Manager - Southeastern Ontario Academic Medical Association

June 12 2017
Industries Education, Training
Categories Business analysis
Kingston, ON

JOB SUMMARY:

The Southeastern Ontario Academic Medical Organization (SEAMO) is responsible and accountable for the Alternative Funding Plan Agreement with the Ministry of Health and Long-Term Care and the Ontario Medical Association.  We support the delivery of outstanding healthcare, foster excellence in research and education and facilitate the transformation of academic medicine in Southeastern Ontario. 

Reporting to the Executive Director, the incumbent provides analytical, research, administrative and project management support to facilitate strategic decision-making.  This includes preparing briefing notes, presentations, reports and proposals.   In addition, the incumbent serves as the primary contact for SEAMO, supporting committees and working groups, providing information and advice to internal and external stakeholders and acting as the Executive Director's delegate.    

KEY RESPONSIBILITIES:  

  • Take lead on several sub-committees and working groups, which involves establishing annual work plans, preparing meeting material, attending meetings, serving as a resource for the groups and assigning action items for follow up.   
  • Carry out data analysis and research support by collecting, synthesizing and interpreting complex material and data to facilitate strategic decision-making.  
  • Lead on monitoring of media reports and government announcements to track and report on trends, policy issues and opportunities.  Pro-actively identify areas of strategic opportunity for SEAMO and its Signatories.
  • Develop briefing notes, correspondence, reports, presentations, proposals and other short and long term planning documents that are often sensitive and/or confidential in nature.
  • Serves as the primary liaison and communicates with internal and external stakeholders, including senior hospital and university administrators, clinical department heads, Ontario Medical Association staff and officials from the Ministry of Health and Long-Term Care.
  • Analyse information requests and defines data requirements.  Takes the lead in developing strategies to collect, organize, model and analyse information from a variety of different sources.
  • Oversee the review and validation of data to support implementation of the Accountability Framework.  Identify anomalies and follow up as required.
  • Take the lead on special projects, which includes developing work plans, investigating issues, seeking feedback, managing risks, anticipating challenges and making recommendations.
  • Provide work direction, and technical/functional guidance to staff. Schedule and assign work, and oversee its completion. Coordinate and monitor workflow.
  • Reviews assignments and provides feedback on work to employees.  Provides input on work performance to management staff.
  • Provides coaching and feedback on work quality issues, providing related day-to-day supervision.  Escalates unresolved performance and/or disciplinary matters to management
  • Undertake other duties as required in support of the Executive Director.

REQUIRED QUALIFICATIONS:  

  • University degree in public administration or related field combined with several years of experience providing comprehensive research and analytical support to senior leadership teams and committees. 
  • Proven project management skills along with demonstrated computer skills including extensive knowledge of Word, Excel, PowerPoint and database management systems. 
  • Education and/or experience in government, public policy, the health care sector and/or higher education administration is considered an asset. 
  • Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

  • Exceptional interpersonal skills, ability to work collaboratively with internal and external stakeholders, demonstrating a high level of tact, diplomacy and discretion.
  • Excellent written and verbal communication skills: extensive experience preparing reports, presentations, briefing notes, proposals, etc.
  • Superior organizational, planning and administrative skills with the ability to cope with multiple demands, manage competing priorities, and meet deadlines.
  • Strong analytical, research and problem solving skills with the ability to synthesize and interpret information, make recommendations and manage complex situation.
  • Ability to show initiative, take ownership and work effectively on diverse and multi-faceted issues
  • Willingness to work flexible hours on occasion, as required.

DECISION MAKING:

  • Continually assess and adjust priorities and manage tasks in a fast-paced and demanding environment.
  • Determines priorities and makes decisions about staff utilization and the assignment of work to achieve optimum efficiencies and productivity.
  • Monitors and assesses output and the quality of employees' work, and recommends need for formal training or development plans to management and identifies possible staff performance and/or disciplinary issues.
  • Determine necessary changes/enhancements to improve current processes.
  • Establish approaches to analytical problems and make recommendations for action.  Determine options or range of solutions to problems where no clear guidelines exist. 
  • Make decisions regarding data collection approaches, methods of analysis and presentation.
  • Determine appropriate sources for researching and collecting information, decide on the content, tone, and substance of reports, presentations, briefing/speaking notes, etc.
  • Decides what advice and information to provide to internal and external stakeholders regarding SEAMO priorities and initiatives.  Coordinate information flow and determine how best to present or report on information at hand.
  • Take the lead in developing strategies and tactics to facilitate decision making
  • Determine the type and level of information needed by senior management to support decision making, or if and when escalation is needed. 
  • Uses judgement to identify more complex matters that should be escalated to the Executive Director and ensures comprehensive background information is collected and shared.
  • Act as a delegate for the Executive Director, representing the interests of the organization.

To Apply:

Please click http://www.queensu.ca/humanresources/apps/jps/external.php and apply to position number 2017-143.  Please be sure to follow the instructions under the 'Application Procedure' link.

The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity.   In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

To comply with Federal laws, the University is obliged to gather statistical information about how many applicants for each job vacancy are Canadian citizens/ permanent residents of Canada. Applicants need not identify their country of origin or citizenship, however, all applications must include one of the following statements: I am a Canadian citizen/permanent resident of Canada; OR, I am not a Canadian citizen/permanent resident of Canada. Applications that do not include this information will be deemed incomplete.

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